Requisition Details

Responsibilities

Project administration

• Serve as the point of contact for internal college stakeholders involved in the project
• Work with the project team to ensure all deliverables align with Conestoga standards and are completed within established timelines
• Develop, update, and maintain comprehensive project plans, including key milestones, deliverables, and timelines, for both internal and external use
• Lead regular project update meetings to monitor progress, gather feedback, and ensure alignment across teams
• Identify potential risks or challenges that may impact timelines or deliverables and proactively develop solutions
• Prepare clear and concise documentation to summarize project outcomes, findings, and recommendations

Project budgeting, tracking and reporting

• Monitor and maintain the project budget to ensure alignment with financial goals; report variance to the Director
• Forecast future expenditures based on the remaining budget and project plan; consult with the Manager on any additional expenditures before finalizing
• Create and manage a system to track deliverables (e.g. Qualtrics surveys, data extraction templates) in collaboration with the Director and Senior Researcher
• Collate and analyze data to extract meaningful information on budget and program/research initiative uptake (e.g., number of participants, number of organizations, etc.)
• Draft monthly, quarterly and annual reports in accordance with funder guidelines

Marketing and recruitment

• Develop and implement a strategic marketing plan to increase awareness and engagement with CHCRI initiatives and projects
• Build marketing and recruitment materials that reflect person-centred, inclusive language in accordance with the Accessibility for Ontarians with Disabilities Act (AODA)
• Use a variety of creative channels and platforms to distribute marketing materials to target audiences
• Manage CHCRI’s social media presence (LinkedIn, X, etc.), including the creation, scheduling, and monitoring of engaging content

Technical support

• Mentor and train students working at CHCRI to build their project coordination and implementation skills, including creating templates, brief reports, presentations, etc.
• Support the onboarding process for new students (e.g., orientation meetings, organizing access to Microsoft Teams, providing an overview of projects, reviewing ethics change forms to add student names to the project)